• vadim@workflowexcellence.com
  • Utah, United States

Adding and Remove O365 Groups with Nintex Workflow

Recently, I came across a question about using Nintex Forms and Workflow in O365, to create SharePoint Groups. 

That’s the kind of challenge I like.  Sometihng to wrap my head around to see how something like that could be automated.

A little research and I found that UserGroup.asmx exists in O365 and I can call that.  It exposes AddGroup and RemoveGroup web methods, that can be called from a Web Request action in Nintex Workflow.

Before i get into that, I created a simple Nintex Form.  The List Template is available to download at the end of this post.

And yep.. I just noticed that for the Option of “Add/Remove, I put in “Create” haha.  Oops.  Oh well.

The minimum requirements in order to create a Group, are a Group Name, Group Owner and Default User.

The Form has a simple rule to hide the Group Owner and Default Group User if you select “Remove” in the drop down.  But it’s a simple one.

Lets have a look at what the workflow looks like:

Essentially I broke up my workflow into a few states in a State Machine.  The first being the initial state, which determines if we are creating or removed a group. Then it jumps to the appropriate state.  The final state is the one that sends a notification to the initiator with the response from the UserGroup web service.

Both web service calls require an XML (SOAP) body to be put together.  So I did that with a Build string action.

Create Group

<?xml version=”1.0″ encoding=”utf-8″?>
<soap:Envelope xmlns:xsi=”http://www.w3.org/2001/XMLSchema-instance” xmlns:xsd=”http://www.w3.org/2001/XMLSchema” xmlns:soap=”http://schemas.xmlsoap.org/soap/envelope/”>
<soap:Body>
<AddGroup xmlns=”http://schemas.microsoft.com/sharepoint/soap/directory/”>
<groupName>‍{Current Item:Group Name}‍</groupName>
<ownerIdentifier>‍{Current Item:Group Owner}‍</ownerIdentifier>
<ownerType>user</ownerType>
<defaultUserLoginName>‍{Current Item:Default Group User}‍</defaultUserLoginName>
<description>Group of ‍{Current Item:Group Name}‍</description>
</AddGroup>
</soap:Body>
</soap:Envelope>

Remove Group

<?xml version=”1.0″ encoding=”utf-8″?>
<soap:Envelope xmlns:xsi=”http://www.w3.org/2001/XMLSchema-instance” xmlns:xsd=”http://www.w3.org/2001/XMLSchema” xmlns:soap=”http://schemas.xmlsoap.org/soap/envelope/”>
<soap:Body>
<RemoveGroup xmlns=”http://schemas.microsoft.com/sharepoint/soap/directory/”>
<groupName>‍{Current Item:Group Name}‍</groupName>
</RemoveGroup>
</soap:Body>
</soap:Envelope>

I hope this helps.  

REMINDER – when you import the workflow, you will need to open both Web Request actions and put in valid credentials that can create groups.

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